What to Do When Your Commercial HVAC System Breaks Down Over Summer

August 15, 2024

Running a business or managing a property in the Southwest comes with its fair share of challenges, and dealing with a broken heating, ventilation, and air conditioning (HVAC) system is undoubtedly one of the most stressful. 

One sweltering summer afternoon, your commercial HVAC unit decides to take an unexpected vacation. The office is heating up, employees are uncomfortable, and your customers are starting to sweat—literally. Do you know what to do?

Commercial Cooling Center has you covered with a step-by-step guide on what to do when your commercial HVAC breaks down, with insights from professional HVAC dealers within our network across Arizona, California, Idaho, Nevada, New Mexico, and Texas. 

What To Do When Your HVAC Breaks Down

Should your commercial HVAC break down this summer, here is a quick guide on what steps to take immediately to stay cool, troubleshoot the issue, and get your AC running again. We will help you navigate this unfortunate situation easily and efficiently, ensuring your business returns to being cool and comfortable.

Immediate HVAC Repair Steps

When your commercial HVAC system fails, quick and effective action is crucial to keep the heat from disrupting operations and impacting productivity.

  1. Assess the Situation: The first step is to understand the extent of the problem. Check the thermostat settings, circuit breakers, and air filters. Sometimes, the issue might be as simple as a tripped breaker or a dirty filter. However, if these basic checks do not resolve the issue, it is time to call an HVAC professional.
  2. Notify Key Personnel: Inform your building’s maintenance team and any key personnel about the HVAC breakdown. They might have additional insights or instructions to help manage the situation until professional help arrives.
  3. Implement Temporary Cooling Solutions: While waiting for the HVAC system to be repaired, implement temporary cooling solutions to maintain a comfortable environment. Use portable fans and temporary air conditioning units, and ensure proper ventilation by opening windows and doors where possible. This can help mitigate the discomfort for employees and customers.
  4. Schedule an Emergency Repair: Contact a reputable HVAC service provider immediately. The sooner you schedule a repair, the quicker your system will be back up and running. 

Commercial Cooling Center can help you find a local commercial HVAC repair company from our extensive dealer network across the Southwestern United States, including Arizona, California, Idaho, Nevada, New Mexico, and Texas. Search for one of our professionals to handle your emergency HVAC repairs efficiently.

Preventive HVAC Measures

Here are some tips to keep your business’s occupants comfortable year-round and minimize your risk of an untimely HVAC breakdown during the heat of a Southwestern summer.  

  • Regular Maintenance: Preventative HVAC maintenance can help avoid unexpected breakdowns of your system and save up to 20 percent on annual energy bills for your business. Schedule regular inspections and servicing of your commercial HVAC system.

    Partner with one of the dealers within the Commercial Cooling Center network for a seasonal maintenance visit. These service visits typically include cleaning coils, checking refrigerant levels, inspecting electrical components, lubricating moving parts, and ensuring all parts are in good working order.
  • Upgrade Outdated Systems: If your HVAC system is old or frequently breaking down, it might be time for an upgrade. Modern HVAC systems are more energy-efficient and reliable. Investing in a new HVAC system can save money in the long run by reducing repair costs and lowering energy bills.
  • Train Your Staff: Ensure your staff knows basic HVAC troubleshooting techniques and understands how to operate the system correctly. Simple mistakes, such as incorrect thermostat settings or blocked vents, can sometimes cause the system to malfunction.
  • Establish a Maintenance Agreement: Establish a maintenance agreement with a trusted HVAC service provider. This ensures regular checkups and priority service during emergencies. Many Carrier dealers in our network offer comprehensive maintenance plans tailored to commercial clients’ needs.

Find a Carrier Dealer Near You

A commercial HVAC breakdown during the summer can be stressful, but with the right approach and professional by your side, you can minimize the impact on your business. 

Commercial Cooling Center understands the importance of reliable HVAC systems for businesses. Our directory helps you connect with a dealer in Arizona, California, Idaho, New Mexico, Nevada, and Texas. Click our Find A Dealer link to get started and ensure your business remains cool and comfortable all summer.